Onsite Room Selection
We registered as a group of 4, will we be guaranteed a private room?
Yes, you will be guaranteed a private room, regardless of the gender.
We are a 3 person group – 3 friends of same gender, will we be allocated the same room ?
Yes, you will be allocated in the same room sharing the room with one other person of same gender. You have an option to choose the 4th person in your room by emailing your friend’s name before April 15. This is provided, your friend has confirmed onsite accommodation.
Myself and my 3 friends registered separately. How can we stay together in the same room ?
You can either provide your friends’ names in the registration form or you can email your friends’ names before April 15. This is provided, all these friends have confirmed onsite accommodation.
My wife and I registered as a group of 2. Is there a way we both can stay together ?
Every onsite room has to accommodate 4 adults. So if you can find 2 more adults (of age 6 years or more) who have confirmed onsite accommodation, who would like to share the room with your family, then please email email@example.com with your details so that we can put the 4 of you in a single room. Please send this email by April 15, 2019.
We have a very limited number of rooms that we have reserved for a 2 person family who would like a private room due to medical reasons or sleeping issues. We request you to only choose this option if you fall into this category. You can pay an additional $250 to reserve one such room. You will be provided this option in the registration form.
My wife, my son and I registered as a group of 3. Is there a way we three can stay together ?
Every onsite room has to accommodate 4 adults. So if you can find 1 more adult (of age 6 years or more) who has confirmed onsite accommodation, who would like to share the room with your family, then please email firstname.lastname@example.org with your details so that we can put the 4 of you in a single room. Please send this email by April 15, 2019.
We have a very limited number of rooms that we have reserved for a 3 person family who would like a private room due to kids/medical reasons/sleeping issues. We request you to only choose this option if you fall into this category. You can pay an additional $125 to reserve one such room. You will be provided this option in the registration form.
My plans might change, until when I can cancel and get a refund ?
You can get full refund (excluding Paypal commissions) until Feb 28, 2019.
Can I get refund after the cancellation deadline, if I find a replacement myself ?
Yes, you can until April 30, 2019. But the person you are transferring will be allocated offsite accommodation and will have to pay the offsite registration fee, even if you have onsite accommodation. This is because we have a waiting list of devotees at offsite, who are waiting to be moved to onsite when there are cancellations. So its only fair for us to give your spot to those from that waiting list. You will be charged a $25 fee for such transfer. Your registration fee (after subtracting the $25 fee) will be refunded within a month.
Since we will start the room allocations by April 15, you can transfer to a person of same gender only after this date. Until then, transfers to opposite gender is allowed.
My kids are 5 years and young. Will they get a separate bed ?
You are charged only for people who are 6 years or more. So no, your kids will not get a separate bed and they need to adjust in your bed. We understand this might not be convenient, especially if you have more than one kid. You have an option to pay the adult charge for your kid and get a bed. Please specify this in your registration form and we will contact you, when we are ready to process this request.
Since my daughter is 2 years and doesn’t have a bed, do I need to register her ?
Yes, it is important that you register your daughter as well. We will be allocating yourself and your daughter in a room to be shared with 3 other women. If we knew you have a daughter, then we will try not to put another kid in the same room, so as to make it manageable for the other people in your room.
Will there be Gluten free and Vegan options in the meals ?
Yes, there will be some gluten free options in all the meals. Most of the dishes in the lunch is gluten free. The main course in the breakfast and dinner will have gluten, but the other items won’t. If you wish, you can carry some gluten free snack as well with you.
Yes, there will be lot of vegan options in all the meals, not to worry. We will have limited quantity of vegan options, so we request you to only take the vegan options, if you are allergic to non vegan Prasad. We will specify which of the items are gluten free and vegan in the dining area.
I have my own accommodation. Can I just pay a fee for Prasadam and attending the kirtans ?
No, we don’t have an option of registration without accommodation. We had to keep it this way so that we can make the retreat affordable for everyone.
I live near Boone. I have my own food arrangements. Can I just drop in for one or two kirtans ?
No, we don’t offer day passes. With just a handful of volunteers, who all have a full time job, it’s extremely hard for us to manage day passes along with the registered devotees.
My question is not covered in the FAQs. What do I do?
Please email us at email@example.com and we will get back to you as soon as possible.