FAQ – Sadhu Sanga Kirtan Retreat – Organized by HH Indradyumna Swami

Cancellation Policy

My plans might change, until when I can cancel and get a full refund ?

You can get a full refund (excluding Paypal commissions) until Feb 28, 2023.

Can I get a refund after the cancellation deadline, if I find a replacement myself ?

After the cancellation deadline of Feb 28, 2023 and until April 15, you can find other people to take your spot. Once they register, we will refund your registration fee, after deducting the $25 transfer fee per person. Please email us at info@sadhusangaretreat.com when you have found a person to take your spot, we will be able to calculate and tell you the exact refund amount.

My plans changed. Can I transfer my registration to someone else ?

Yes, you can, for a transfer fee of $25 per person. If you (transferor) have reserved with accommodation, the person to whom you are transferring to (transferee), will be in the same room. The transferee will need to register in the Sadhu Sanga mobile app and make the payment using a custom payment link that we will be sending. Once we receive the payment, we will refund the transferor after deducting the transfer fees. This transfer is allowed until April 15.

Registration

Can I attend the kirtan for free ?

No, you need to register to get access to the kirtans. You can either register for the own accommodation option which is $160 per person over 5 years of age or you can buy the daily passes. Please check the other FAQ for more details on these two options. It costs us to invite the kirtaniyas, setup the stage, decorate the kirtan hall, arrange the sound system etc, so you would need to pay to attend the kirtans as well.

My daughter is 2 years old, do I need to register her ?

Yes, it is important that you register your daughter as well, even though you are not paying for her and she will be sharing the bed with the other members. The reason is some hotels have a policy to limit the number of people in a room, regardless of their age. By knowing the total number of people in a group, we will be able to allocate a room accordingly.

My kids are 5 years and young. Will I need to pay for registration for them, especially if I need a private room ?

You are charged only for people who are 6 years or more. Private room fees are dependent on the number of people in your group who are 6 years and above. You will need to accommodate your kids (5 years and younger) in any room option that you have chosen.

Can I attend the event on just one of the days ?

Yes, we have a daily pass which you can get. This costs $60 for Saturday, $60 for Sunday, $60 for Friday and Monday combined. You can buy one or more of these passes. This fee gives you access to all the kirtans, parking and Prasadam for that day. This is the fee even if you do not want to have Prasadam, but just attend the kirtans. And there are no passes available to just pay for a meal. You can purchase these daily passes for yourself and your family members in the Sadhu Sanga mobile app from March 5. These daily passes are non-refundable. We plan to sell only a very limited number of day passes at the event, as it’s not logistically feasible to handle a big group suddenly at the event.

I registered at 10 am PST on Jan 8. Why did I still get offsite accommodation ?

Please note that this year everyone will be assigned as “offsite” only, even if you are the first one to register. We’ll allocate those that registered first to the Marriott Hotel where the kirtan hall is situated based on the number of rooms remaining after allocating to those with special needs, those who perform various services for the event, etc. Even if you are not allocated at Marriott, the next hotel is only just 2 mins away and all the remaining hotels are only within 10 minutes and will be assigned based on the order of registration.

Accommodation

Can I get my own accommodation ?

Yes, you would need to pay a registration fee of $160 per person. This gives you access to all the kirtans, parking and the 9 meals of Prasadam.

Can I get a private room

Registration is done as a group of members. A group of at least 4 paying adults gets a private room without paying any additional fees. A paying adult is someone who is at least 6 years old. Please check here for the total registration fees to pay to get a private room based on the size of your group.

Can I stay in the hotel one day later i.e. on Monday night ?

We have not worked out this arrangement with the hotels. Please check this page in February/March.

Can I stay in the hotel one day early i.e. on Thursday night ?

Yes, we can book an extra night for you in the hotel. We are taking this additional work to help devotees as we understand they might get cheaper tickets for a day before. We don’t know about the exact rate yet, we will let you know around end of April. It might be in the range of $110 – $130/night, as it will depend on the different hotels and the type of the room. Please note that Prasadam will only be provided starting from Friday dinner as part of your registration fees. Please email info@sadhusangaretreat.com with your additional night request before April 22

What are the hotels check-in and check-out details ?

For those who have registered with accommodation, check-in is on Friday, May 26 and check-out is on Monday, May 29. Approximate check-in time is 3 pm and check-out time is 11 am. Exact check-in times and check-out times for the various hotels will be published in May first week when we send out the accommodation details

Transportation / Parking / Schedule

What is the closest airport to the location of the retreat?

This year’s Sadhu Sanga Kirtan Retreat will be held at the Marriott Dallas Allen Hotel & Convention Center – located about 27 miles from DAL (Dallas Love Field Airport) and about 30 miles from DFW (Dallas/Fort Worth International Airport) – approximately 30 minutes drive from either of the two airports.

What is the schedule of the event so that I can book my flight tickets accordingly ?

First kirtan is at 7 pm on Friday, May 26. Dinner is at 6 pm. Last kirtan is on May 29, Monday at 1 pm. Togo lunch boxes will be available for pickup from 10:30 am on Monday.

Is there shuttle service available ?

Shuttles are available from a few hotels to the event venue. You can choose that option when you register. Shuttles are not available for airport pickup/drop offs.

How can I request a parking pass ?

There are 1000 parking slots at the Marriott Allen hotel for our event. In April, we will be sending an email to all the registered devotees the steps to request a parking pass. Then before the event, we will send you the parking pass, which you can print and display in the dashboard of your vehicle.

I will be staying in my own accommodation, can I request a Parking pass ?

Yes, every registered devotee can request a parking pass. To help manage it better, we request devotees to apply for one parking pass per household.

What is the daily schedule of the event so that I can plan for volunteering time accordingly ?

Srimad Bhagavatam class is at 7 am Breakfast will be served from 8 am. There will be kirtans from 9 am – 1:30 pm. Lunch will be served from 1:30 pm. There will be kirtans from 4 pm – 10:30 pm with a break for dinner from 7 pm – 8 pm.

General

What is the closest airport to the location of the retreat?

Who is considered as a disciple of Srila Prabhupada ?

This refers to the direct disciples of Srila Prabhupada i.e. who received initiation from Prabhupada. We are happy to offer the retreat for free for disciples of Srila Prabhupada who register by Feb 28, 2023. It’s our humble reciprocation to the countless sacrifices they have performed for our movement and to all of us. As we did in previous years, they will need to do the registration and pay the amount now. When they check-in for the event, they will receive the reimbursement check for $250.

Registration fee table for Private Room options:

This is the total registration fee. This includes accommodation, Prasadam and access to the kirtans. You don’t need to pay for anything else.

Group Size	Private Room (King bed)	Private Room (2 Queen beds)	Private Room (King bed with sofa bed)	Private Room (2 Queen beds with sofa bed)	2 Private Room (2 Queen beds)
1	$500
2	$650	$700
3		$840	$795
4		$1000
5				$1250
6				$1500
7					$1750
8					$2000